The short answer
Deliver wedding photos in three waves: sneak peeks to every guest within 1-2 days through a face recognition gallery, album selection where the couple hearts their favourites, then final edits and films in one branded gallery. Picsora runs all three inside one event: AI Gallery for guests, client picks behind a PIN, and a Final Output gallery for edited photos and films (up to 5 GB per film).
Why delivery is the part clients remember
A couple may not remember which lens you used, but they will remember whether their family got photos quickly and whether the final gallery felt special. Delivery is also when your work travels: every guest who saves a photo with your watermark and opens a gallery with your logo is a possible next client. The old way, one Drive link or a pen drive months later, puts all of that at risk. A clear workflow fixes it.
Example delivery timeline: day 0 to week 8
Here is an example timeline for a multi-day Indian wedding. Adjust the weeks to your own contracts and team size.
| When | What you deliver | How in Picsora |
|---|---|---|
| Before the wedding | QR code on standees, invites or welcome boards | Event created; logo inside the QR; guests can register their selfie early |
| Day 0 (during functions) | Live photos for guests at haldi, mehendi, sangeet | Camera to cloud from up to 10 cameras (Plus and above); registered guests see photos as they are uploaded |
| Day 1-2 | Culled, lightly corrected photos to every guest | Desktop app AI culling, bulk upload; guests get a WhatsApp message when their photos land |
| Week 1-2 | Album selection by the couple | Couple hearts favourites behind a PIN |
| Week 2-3 | Selection sent to album designer | Download the picks as one ZIP; desktop app finds the full-resolution originals on your drive |
| Week 4-6 | Edited photos and teaser film | Final Output gallery with its own cover, link and PIN |
| Week 6-8 | Full film, printed album, final payment | Films up to 5 GB in the theatre player; payment reminder and GST invoice from Studio CRM |
Example timeline only. Camera to cloud, AI culling and live selfie check need AI Gallery Plus or above.
Wave 1: sneak peeks to guests in 1-2 days
Guests want their photos while the wedding is still being talked about. You have two flows, and you can use both: Live: put a QR standee at the venue. Guests scan, take a ten-second selfie in the phone browser and are registered. As you upload, their photos appear, and they get a WhatsApp message when photos land. After the event: share one link on WhatsApp or email; guests take the selfie when they open it. Either way each guest sees only their own photos in under 2 seconds, with 99% face-match accuracy in group shots and dim light. Before upload, the desktop app's AI culling keeps the best frame of each moment and flags blur and closed eyes, so guests are not sent 40 copies of the same pose. Compare the two flows in before vs after event photo delivery.
Wave 2: album selection with client picks
Album selection used to mean a pen drive, an Excel sheet of file numbers and many phone calls. In Picsora the couple opens the gallery, enters a PIN and hearts their favourites. You download the whole selection as one ZIP. If your originals sit on a hard drive, the Picsora desktop app finds the full-resolution files on your drive and copies them into a folder for your album designer. Read the full guide on client photo selection.
Wave 3: final edits and films in Final Output
Edited photos and films should not go in the same place as 4,000 raw guest photos. Picsora's Final Output is a second collection inside the same event, made for the couple. It has its own cover, its own link and its own PIN. Films up to 5 GB play in a custom theatre player, so the couple can watch the highlight and full film right there and download them. More on this in online wedding film delivery.
Put your brand on every touchpoint
Every delivery is an advert for your studio, so make sure it looks like you.
- Your logo and colours on every gallery, and your logo inside the QR code.
- Two independent watermark slots on downloads.
- 7 gallery designs (Velour, Noir, Aurora, Heirloom, Editorial, Frame, Folio), each with 12 colour themes.
- A custom subdomain like yourstudio.picsora.in, or full White Label on your own domain with no Picsora branding.
Keep the business side on track
Delivery deadlines slip when they live in someone's head. If you also use Studio CRM, the booking hands off into an AI Gallery event, and the post-production board tracks editing, albums and films with drag and drop. Payment reminders for the balance go out on WhatsApp, and one-page GST invoices are ready when the album ships.
Common delivery mistakes to avoid
- Sending everything on WhatsApp, which compresses photos.
- One shared folder for all guests, so everyone sees everything.
- Waiting weeks for the first photos while guests post phone pictures instead.
- Mixing raw guest photos and final edits in the same folder.
- Delivering without a watermark or logo, so nobody knows who shot it.
Run your next wedding this way
You can set up this whole workflow on one real wedding before you commit. Picsora's free trial gives you 1 month and 10 GB with no credit card. Paid AI Gallery plans start at ₹4,499 a year; see pricing for every tier.
Quick answers
How do photographers deliver wedding photos to clients?
Most now deliver online in stages: guest photos first, then album selection, then final edits and films. Picsora does all three in one event with AI Gallery for guests, client picks behind a PIN and a Final Output gallery for the couple.
How long should wedding photo delivery take in India?
It depends on your contract, but a common pattern is guest photos in 1-2 days and final edits and films within about 6-8 weeks. Picsora helps with the fast part: guests get their own photos as soon as you upload.
What is the best way to deliver a wedding film online?
Use a gallery that plays the film properly instead of a download-only link. Picsora's Final Output holds films up to 5 GB in a custom theatre player, with its own cover, link and PIN.
How can the couple select photos for the album?
On Picsora the couple hearts favourites behind a PIN, and the studio downloads the selection as one ZIP. The desktop app can then find the full-resolution originals on your drive and copy them out for the album designer.
